Do you manage an office? Perhaps you are the owner of your own business. If so, you likely have at least one office copy machine. Copiers can last for many years as long as they are serviced on time. However, it is unrealistic to expect them to last indefinitely. Sometimes it can be difficult to determine whether a copier needs to be replaced or repaired. A repair will likely be cheaper than replacing a copier, which is why it is ideal to determine the best approach. Spending unnecessary money is not an approach that most businesses favor. It is still wise to consider whether it is cost-effective to pay for repairs on a regular basis. The following points represent a few signs that a copier replacement may be needed.
Expired Support
Manufacturers generally offer support for their copiers. However, it is usually for a set amount of time. When the time expires, owners are responsible for their own troubleshooting. Many manufacturers recommend upgrading when the support period expires. A machine that you can no longer get technical support for is essentially an obsolete machine. If you only have one copier, this can put your business at risk if the copier malfunctions.
No Security Features
Security breaches are rampant.; this is one of the reasons that modern copiers have security features. If you want to ensure the integrity of your business, it is wise to have copiers that have security features; this will protect sensitive data and give you peace of mind. Your business image can get tarnished if customers learn that you had a data breach.
Slow Copy Time
Perhaps you have noticed that you have a copier that has a slower output; this could be a sign that the copier is malfunctioning. It is also possible that you have a higher copy demand. You may need to add another machine or upgrade your current machine. Slow copy times may also impact the quality of the final documents.
Operation Costs
The cost of ink may be more than it was when you bought your existing copier. However, if you notice that your copy costs are rising, it might be due to you having an older machine. Operation costs also include electricity. You might experience energy savings by investing in a new office copy machine.
An office supply company is a good resource to use to learn additional signs that copier replacement is imminent. They can also give you the benefits of upgrading to a newer model. For example, some older machines may use more ink than modern models.
